Ready-to-Use Event Planning Checklists
Each checklist is built specifically for Dubai events — accounting for UAE regulations, vendor booking lead times, and local logistics.
Ultimate Dubai Wedding Checklist
Every task from 12 months out to your wedding day. Includes venue deposit deadlines, visa guest considerations, DTCM permits, and post-wedding checklist.
Corporate Event Checklist Dubai
For conferences, product launches, annual galas, and team events. Includes DTCM event permit checklist, AV tech requirements, and delegate management.
Ramadan Iftar Event Checklist
Corporate and private iftar planning — from tent permits and prayer space setup to halal certification checks and date timings during the holy month.
Luxury Birthday Party Checklist
From intimate villa dinners to grand ballroom surprises. Includes entertainment booking, cake design briefs, surprise logistics, and villa hire permits.
Dubai Yacht Party Checklist
Everything for a flawless Marina or Palm Jumeirah yacht event — licensing, safety briefings, catering logistics on water, and guest boarding coordination.
Outdoor & Desert Event Checklist
Desert safaris, garden parties, rooftop events, and beach weddings. Covers DCD permits, generator requirements, weather contingencies, and sunset timing.
Vendor Coordination Checklist
Track every vendor confirmation, contract, insurance certificate, access pass, and payment milestone in one place. Never miss a deadline again.
Entertainment & AV Checklist
Booking live bands, DJs, and performers in Dubai. Covers Music Royalty Board requirements, sound permits, stage specs, and run-of-show templates.
Day-Of Event Runsheet Template
A minute-by-minute runsheet template for the big day. Designed for Dubai events with vendor arrival slots, prayer break windows, and emergency contact lists.
Your Dubai Wedding Checklist
Tick off tasks as you complete them. Your progress is saved in your browser. Switch between event types below.
Set your total wedding budget in AED
Include venue, catering, decor, photography, entertainment, attire, and 10% contingency
Choose your wedding date and backup date
Avoid UAE public holidays and Ramadan if preferred; check school holidays for international guests
Draft initial guest list
Determine approximate headcount — this drives every other decision
Start venue shortlist — book early, Dubai venues fill 12+ months in advance
Consider: Atlantis, Madinat Jumeirah, Burj Al Arab, Address Downtown, JW Marriott Marquis
Hire a wedding planner (highly recommended for Dubai)
Dubai logistics — permits, vendor coordination, multi-vendor management — are complex
Begin photographer and videographer search
Top Dubai photographers book 12–18 months out — secure early
Sign venue contract and pay deposit (typically 30–50%)
Confirm F&B minimum spend, corkage policy, set-up and breakdown times
Book photographer and videographer
Confirm: rights ownership, drone permit requirements, second shooter inclusion
Book live band or DJ — permits required in Dubai
Confirm Music Royalty Board compliance; check if venue has AV restrictions
Begin floral and décor consultations
3–5 quotes recommended; confirm what's included vs. extra
Start wedding dress shopping (allow 6–9 months for delivery)
Dubai boutiques: White Room, Studio Zahira, imported designers via Dubai Mall
Send save-the-dates to all international guests
Include UAE visa guidance for non-GCC nationals attending
Book catering — confirm per-head pricing and menu
Confirm: halal certification, dietary options, AED per head (typically AED 180–450)
Arrange hotel room blocks for out-of-town guests
Negotiate group rates — typically 10–15% discount for 10+ rooms
Plan transportation — buses, transfers, valet
Confirm parking availability; arrange shuttle from hotels if venue requires
Book hair and make-up artists
Book both bridal and bridesmaid slots; confirm venue access times
Send final RSVP reminder; confirm final headcount with venue
Most venues require final numbers 7–14 days before the event
Create and distribute detailed run-of-show to all vendors
Include: contact numbers, setup times, access details, prayer break windows
Confirm all vendor payments are settled
Many Dubai vendors require full payment 1–2 weeks before the event
Do final venue walk-through with planner and decorator
Check: loading dock access, power points, lighting controls, emergency exits
Prepare wedding day emergency kit
Include: safety pins, tape, pain relief, stain remover, phone charger, spare cash in AED
Confirm honeymoon arrangements and check all documents
Passports, visas, hotel confirmations — keep copies in phone and printed
Define event objectives and KPIs
Attendance targets, lead generation goals, media coverage requirements
Set budget and get internal approvals
Include: venue, AV, catering, branding, staffing, contingency (15%)
Apply for DTCM event permit if required
Events over 200 pax or with ticketing typically require DTCM licensing
Source and book venue
Consider: DIFC Gate Village, ADNEC, Dubai World Trade Centre, hotel ballrooms
Brief and book AV production company
Confirm: screen sizes, PA system, streaming capability, brand guidelines
Confirm speakers and arrange green room, rehearsal time
Allow 20–30 min per speaker for tech check
Finalise catering menu and dietary requirements
Ensure halal certification; confirm prayer break timing in schedule
Brief event photographer and confirm deliverables
Specify: key shots, timing, delivery format, usage rights
Send invitations and set up registration system
Include venue, dress code (business formal is standard in Dubai), parking info
Set guest list and budget
Per-head budget: AED 200–800 depending on venue type
Choose theme and colour palette
Browse Eventify Dubai inspiration gallery for ideas
Book venue — villa, restaurant, hotel or rooftop
Private villa hire in Palm area: from AED 8,000. Rooftop: from AED 15,000
Order custom birthday cake — allow 2–4 weeks for custom designs
Top Dubai bakers: Sugar Pocket, The Artisan Cake Company, Jones the Grocer
Book entertainment: DJ, live artist, or activity
Options: DJ from AED 2,500, caricaturist from AED 1,200, fire show from AED 3,500
Confirm exact iftar start time for your date
Sunset varies throughout Ramadan — build schedule around confirmed Maghrib prayer time
Confirm all catering is halal certified
Request ESMA halal certificate from all food vendors
Arrange prayer space (wudu facilities and prayer mats)
Allow 20–30 min break for Maghrib prayer in your event schedule
Plan date, juice, and water breaking-fast station
Traditional: dates and laban. Add: water, fresh juices before hot food
Confirm tent or venue permit for outdoor iftar
Temporary tent structures in Dubai require DM permit; allow 3+ weeks
Dubai Event Budget Calculator
Get an estimated budget breakdown for your Dubai event in seconds. Adjust inputs to see how costs change.
Budget Estimator
Based on average Dubai market rates. Use as a starting point — actual quotes may vary.
Ready to Start Booking Vendors?
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